Privacy Notice 2018
Polish Saturday School Jersey, is registered as a ‘Controller’ under the Data Protection (Jersey) Law 2018 as we collect and process personal information about you. We process and hold your information in order to provide public services and meet our statutory obligations. This notice explains how we use and share your information. Information may be collected on a paper or online form, by telephone, email, or by a member of our staff, or in some cases, by another States department.
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law.
What information do we collect about you?
We collect the following types of information about you:
• Name of child and parent / carer
• Date of birth of child
• Address of child and parent / carer
• Contact details – phone, email
• Child DOB
• Child gender
• Verification of birth (i.e. copy of birth certificate, seen not collected)
• Medical information that is relevant to child
• Parental responsibility
• Image via CCTV operating on the outside of the school building (see CCTV Policy)
Why do we collect information about you?
We need to collect and hold information about you, in order to:
• Stay in touch with you
• Verify you are who you say you are
• Answer your query
• Handle your application
• Provide you with information you need
• Meet our statutory obligations
• Carry out the service we provide, and to monitor and improve our performance in responding to your service request
• To ensure that we meet our legal obligations
• Where necessary for our law enforcement functions
• Where necessary to protect individuals from harm or injury
• To prevent and detect crime
• To allow the statistical analysis of data so we can plan the provision of services
How will we use the information about you?
We will use the information you provide in a manner that conforms to the Data Protection (Jersey) Law 2018.
We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary. In some instances the law sets the length of time information has to be kept. Please ask to see our retention schedules for more detail about how long we retain your information.
We may not be able to provide you with a service unless we have enough information or your permission to use that information.
We will not pass any personal data on to anyone outside of the States of Jersey, other than those who either process information on our behalf, or because of a legal or statutory requirement, and we will only do so, where possible, after we have ensured that sufficient steps have been taken by the recipient to protect your personal data.
We will not disclose any information that you provide ‘in confidence’, to anyone else without your permission, except in the few situations where disclosure is required by law, or where we have good reason to believe that failing to share the information would put someone else at risk. You will be told about this unless there are exceptional reasons not to do so.
We do, on the odd occasion, process your information overseas using web services that are hosted outside the European Economic Area, for example Facebook. This is processed in the US, but has been approved by another competent supervisory authority under Article 40 of the GDPR or equivalent statutory provisions, together with binding and enforceable commitments of the controller and processor to apply the appropriate safeguards such as information security procedures and checks. .
We may need to pass your information to other States of Jersey (SOJ) departments or organisation to fulfil your request for a service. These departments are Health, Social Services, Social Security, Multi trust agencies. These departments and organisations are obliged to keep your details securely, and only use your information for the purposes of processing our service request.
We may disclose information to other departments where it is necessary, either to comply with a legal obligation, or where permitted under other legislation. Examples of this include, but are not limited to: where the disclosure is necessary for the purposes of the prevention and/or detection of crime; for the purposes of meeting statutory obligations; or to prevent risk of harm to an individual, etc.
At no time will your information be passed to organisations for marketing or sales purposes or for any commercial use without prior express consent.
You can ask us to stop processing your information
You have the right to request that we stop processing your personal data in relation to any of our services. However, this may cause delays or prevent us delivering a service to you.
Where possible we will seek to comply with your request but we may be required to hold or process information to comply with a legal requirement.
You can withdraw your consent to the processing of your information
In the few instances when you have given your consent to process your information, you have the right to withdraw your consent to the further processing of your personal data.
However, this may cause delays or prevent us delivering a service to you. We will always seek to comply with your request but we may be required to hold or process your
information in order to comply with a legal requirement.
You can ask us to correct or amend your information
You have the right to challenge the accuracy of the information we hold about you and request that it is corrected where necessary. We will seek to ensure that corrections are made not only to the data that we hold but also any data held by other organisations/parties that process data on our behalf.
You request that the processing of your personal data is restricted
You have the right to request that we restrict the processing of your personal information. You can exercise this right in instances where you believe the information being processed in
inaccurate, out of date, or there are no legitimate grounds forthe processing. We will always seek to comply with your request but we may be required to continue to process your information in order to comply with a legal requirement.
You can ask us for a copy of the information we hold about you
You are legally entitled to request a list of, or a copy of any information that we hold about you. However where our records are not held in a way that easily identifies you, for example a land registry, we may not be able to provide you with a copy of your information, although we will do everything we can to comply with your request.
You can complain to us about the way your information is
If you have an enquiry or concern regarding the processing of your personal data please contact:
You can also complain to the Information Commissioner about
the way your information is being used
The Office of the Information Commissioner can be contacted in
the following ways:
Telephone: +44 (0)1534 716530
Office of the Information Commissioner
One Liberty Place, Liberty Wharf,
Jersey, JE2 3NY